Joining St. Edward's Feast Day Planning Committee

The Feast Day Festival Committee begins planning in January each year for the October festival. We meet approximately 20 times before the festival, with each meeting lasting 1–2 hours. Committee members will also spend additional time outside of meetings organizing, planning, and preparing their specific areas. 

For the first couple of months from January to June we typically will meet once per month for initial ideas, goals, and overall planning of what worked last year and what we want to accomplish this year.  Those meetings typically last 2 hours each.

After June, we may increase the meeting cadence to every two weeks.  Due to summer vacations for some, you may or may not be able to attend all of them.  Leading up to August is when things start to go live and there is a lot more activity.  Again, those meetings are generally 2 hours to 2.5 hours each.

From August to October (Feastival Day) we are in a mode of selling tickets and promoting the event.  Those meetings and ticket sales may take 2 hours per week of your time.  Certain roles for the Live Auction may take more time preparing baskets and items for auction.  Those roles may be 4+ hours per week.

The weekend of the Festival is an "all hands on deck" event.  Depending on your role you may be spending in excess of 8 hours that weekend alone on the Festival.

The time goes fast and is well worth it.  We hope you consider joining our team.

Festival Chair
Overall event planning and coordinate the permits, leading meetings, assigning tasks, and general festival operation to ensure smooth flow for all activities.

Festival Co-Chair
Assist the Chair in overall event planning and coordinate the festival layout to ensure smooth flow for booths, vendors, and activities.

Ticket Sales
Manage the sale of tickets before and during the festival. Organize volunteers for ticket booths and ensure accurate cash handling.

Raffle & Sponsorships
Coordinate raffle ticket sales, solicit prize donations, and secure sponsorships from local businesses.

Live & Silent Auction
Collect, organize, and display auction items. Assist with setup, bidding process, and item distribution after the auction.

Live Auction Dinner
Plan and manage the live auction dinner activities, including setup, food service, and cleanup.

Marketing & Communications
Promote the event through bulletin announcements, Flocknotes, parish website, social media, flyers, and posters.

Wine Garden "Pull"
Organize and staff the wine pull booth, ensuring a fun and engaging experience for participants.

Food & Drink Booths
Coordinate with vendors and volunteers to prepare, serve, and sell food and drinks during the festival.

Vendor Market
Work with outside vendors, assist with booth assignments, and help vendors with setup and breakdown.

Volunteer Booth
Serve as the central hub for volunteer check-in, assignment distribution, and general information.

Games, Fun Zone, Inflatables and Bingo
Oversee children’s games, supervise inflatables, and ensure a safe, fun environment for kids and families.  Help with coor

Grounds & Facilities
Assist with festival setup and teardown, maintain cleanliness during the event, and coordinate trash removal.

Entertainment
Coordinate with performers, assist with stage setup, manage schedules, and ensure smooth operation of sound systems.